BOOTH DISPLAY REGULATIONS
ELECTRICAL | FLOORING | FOOD SALES + SAMPLING | FURNITURE RENTALS
HARD WALLS | INSURANCE | INTERNET | LIGHTING | PIPE + DRAPE | SIGNAGE
An attractive and effective booth display is important to having a successful Show. Here are some things to think about when designing your booth display, and once you have mastered these, you can move on to creating your Booth Design.
ELECTRICAL
Please note that an inspector from the Electrical Safety Authority will be on-site at the Enercare Centre to inspect all exhibitor booth lighting and electrical wiring during move-in. The following regulations must be adhered to:
- Electrical Appliances in Booth Display: All wiring must be done in an approved manner, acceptable to the latest edition of the Ontario Electrical Safety Code and the ESA inspector. The OESC and ESA will not accept:
- open joints
- joints that are taped
- ungrounded wiring
- improper box connectors
- Any lighting or wiring that is not factory assembled must be approved by an accredited approval agency prior to move-in. A list of agencies can be found here. Exhibitors will have to place an order at exhibitor services for the in-house electricians to correct any deficient wiring, a standard hourly rate will be charged for this service. Exhibitors placing on-site orders to correct wiring that is not up to code will be worked on as soon as all pre-ordered orders are installed. It is strongly recommended that all wiring and lighting inspections and corrections be taken care of before being brought on site.
- Electrical Products for Sale by Exhibitor: Any electrical product (eg. lamps) being sold at the show must be CSA approved for parts AND assembly. Though all lamp parts might be CSA approved, when they are assembled together to make a new electrical product, it does not assure that this item has been assembled correctly or is electrically safe. Any new electrical product requires an inspection certificate from one of the these Approval companies.
- Electrical Outlets in Booths: You are required to order electricity from ShowTech. Please complete and return to ShowTech the "Electrical Order Form" (see link below) by the deadline to receive a special discount. Power and telecommunications are supplied to booths via floor ports, located every 30 ft. on centre throughout the hall.
In our experience:
- Most exhibitors in a full booth will need a 1500 Watt, 120 Volt Duplex Outlet (E1500)
- Most exhibitors in our special sections (5'x10' or smaller booths only) will only need a 750 Watt 120 Volt Duplex Outlet (E800)
- The amount of electricity you will use can be calculated by multiplying the number of fixtures you have by the wattage indicated on each light. Remember to order enough wattage to accommodate extra equipment (in addition to lights) such as a dustbuster, computer, Debit/credit card machine, cell phone charger, etc.
NOTE: ShowTech may audit each booth and bill you directly for any wattage you use above and beyond what you ordered.
If you have any questions about the power in your booth please contact ShowTech or visit their office at Exhibitor Services. Please do not use more wattage than you have ordered since it may cause a power shortage in your area and affect your neighbours.
DEADLINE: Friday, March 6, 2020
Electrical Safety
Keep in mind the following when planning your lighting and other electrical fixtures:
- Lights with clamps must have ceramic or plastic sockets.
- Any electrical product (i.e. lamps) on display or to be sold by an artisan must be CSA approved for parts & assembly and have the CSA sticker.
- The Ontario Electrical Safety Code (OESC) and Ontario Regulation 438/07 require all electrical equipment to be approved. The electrical products should be approved by recognized certification organizations accredited by the Standards Council of Canada. The approval means that the product meets Canadian Safety Standards. This is signified by the "C" outside the Entela, ETL, MET, OMNI, QAI, TUV America, TUV Rheinland and UL marks. Exceptions to product approval can be found here.
- Recognized Certification Mark can be viewed here.
- As an alternative to equipment certification, electrical equipment is deemed to be approved if a field evaluation agency has examined the equipment and has found that it conforms to the applicable standards for the equipment and presents no undue hazard to persons or property.
- Please find a list of recognized certification and field evaluation agency links here.
- The Regulation 438/07 can be viewed here.
FLOOR COVERING
Exhibitors must bring your own floor covering to the Show (excluding those in our special sections). The exhibit hall in the Enercare Centre has a cement floor with unsightly electrical ports located every 30 ft. on centre throughout the hall. You may bring carpet or another type of floor covering that is securely taped down to the concrete with carpet tape so that your customers will not trip on it (the Fire & Safety Inspector will be checking for this). If you need to rent carpet Stronco Show Services has a number of colours available for this purpose. If you choose to do so, please order through Stronco's online portal linked below.
TIP: If you are using carpet, use an underlay as well. The floor is the venue is hard and your back and legs will thank you!
Floor covering must NOT be adhered to the show floor using masking tape, clear packaging tape and plastic or duct tape. It is recommended that exhibitors use Scapa Tapes' carpet tape which is a high-adhesion double-sided cloth tape commonly used at trade shows; it leaves almost no residue upon removal. It can be ordered from National Hardware Sales Ltd. (item: Scapa #174), Tel. 905-513-3994. It is also available from Pillar Tapes Ltd. (Tel. 416-665-4646). All tape must be completely removed by the exhibitor during move-out.
NOTE: The Rising Stars area is carpeted. Exhibitors in this section do not need to provide their floor covering but may do so if they wish.
Show Code: 502854125
DEADLINE: Sunday, March 1, 2020
FOOD SELLING AND SAMPLING GUIDELINES
Any exhibitor wishing to sell or sample food at the One of a Kind Show must review the Food Sales and Sampling Guidelines and complete the Food Sales and Sampling Application Form, and the Toronto Public Health Temporary Food Station Form found on that page.
FURNITURE
If you would like to rent tables, display counters or other materials for your booth display from our show decorator, Stronco. They will also have an order desk on-site should you need to make arrangements when you arrive. Stronco Show Services has a variety of tables, stools, counters and display cabinets available for rent. Please order through Stronco's online portal linked below.
Show Code: 502854125
DEADLINE: Sunday, March 1, 2020
Examples of furniture rentals available from Stronco:
Hard Walls
If you would like to rent hard walls as a backdrop for your booth, you can do so through Stronco Show Services. If you choose to do so, please order through Stronco's online portal linked below.
Show Code: 502854125
DEADLINE: Sunday, March 1, 2020
Liability Insurance for Booths
Liability insurance is required as part of your contract. As per Clause 5 of Schedule A, you are responsible for any loss or damage occurring in your booth. If you do not have liability insurance, a minimum policy of $5,000,000.00 is recommended. Call your insurance company to become insured for the duration of the Show. Or contact exhibitorinsurance.com, to purchase insurance for the duration of the Show using the online portal linked below.
Informa Canada will not be responsible for any injury, damage or theft occurring on the way to or from the Shows or while on-site. Exhibitors must secure adequate insurance coverage protecting themselves and all exhibit material from damage or theft.
It is not necessary to send the One of a Kind Show a copy of your insurance although we recommend that you bring a copy for yourself to the show.
NOTE: Flavours Exhibitors must name Informa Canada Inc., Enercare Centre, Spectra Food Services, and the Board of Governors' of Exhibition Place as additional assured. Insurance for Flavours Exhibitors must meet the following requirements:
1. Commercial General Liability is extended to include Personal Injury Liability, Broad Form Contractual Liability, Owner’s and Contractor’s Protective Coverage, Products and Completed Operations and Contingent Employer’s Liability.
2. The Board of Governors of Exhibition Place, City of Toronto, and Spectra, their respective directors, officers, and employees have been named as Additional Insured but only with respect to liability arising out of the operations of the Named Insured for which an Agreement has been issued.
3. The Commercial General Liability Policy(ies) (as identified above) shall protect each insured in the same manner and to the same extent as though a separate policy has been issued to each, but nothing shall operate to increase the Limits of Liability as identified above beyond the amount or amounts for which the Company would be liable if there had been only one insured.
4. The Commercial General Liability Policy(ies) identified above shall apply as primary insurance and not excess to any other insurance available to any of the Additional Insured as set out in item 2.
5. If cancelled or changed to reduce the coverage as outlined on this Certificate during the period of coverage as stated herein, thirty (30) days, (ten (10) days if cancellation is due to non-payment of premium), prior written notice by registered mail will be given by the Insurer(s) to Board of Governors of Exhibition Place and Spectra Food Services, c/o ENERCARE CENTRE, 100 PRINCES’ BLVD., EXHIBITION PLACE, TORONTO, ONTARIO M6K3C3, TO THE ATTENTION OF THE GENERAL MANAGER OF THE ENERCARE CENTRE.
DEADLINE: Friday, March 13, 2020
Internet & Phone Service
If you would like an internet connection or a phone installed in your booth, please complete the appropriate order form from the Enercare Centre below. Please note that cell phones do not always receive a signal inside the building. We are sorry that we cannot allow exhibitors to use the phones in the Show Office.
There are free WiFi hotspots in the Galleria of Enercare Centre, however, there is no free WiFi inside the exhibit hall. The hotspots are located outside the exhibit hall--one near the Business Centre (outside Hall B) and the other near the café outside of Hall A at the far west end of the Galleria. For more information, call Enercare Centre at 416-263-3075.
NOTE: There is a computer with internet access in the Exhibitor Lounge that Exhibitors can sign up to use.
DEADLINE: Tuesday, March 10, 2020
LIGHTING
To create an intimate atmosphere, the overhead lights will be dimmed in the hall during the Show so lighting is mandatory to your participation in the show. You can bring your own lighting or rent lighting from ShowTech for your booth (see lighting options below), just ensure that you have planned for lighting in your booth.
Keep in mind the following when planning your lighting:
- All fixtures must be CSA approved. Look for the sticker when you purchase your lights.
- Lights with clamps must have ceramic or plastic sockets.
- The use of strobe lights is strictly prohibited.
- Any electrical product (i.e. lamps) to be sold by an artisan must be CSA approved for parts and assembly. and have the CSA sticker.
- The Ontario Electrical Safety Code (OESC) and Ontario Regulation 438/07 require all electrical equipment to be approved. The electrical products should be approved by recognized certification organizations accredited by the Standards Council of Canada. The approval means that the product meets Canadian Safety Standards. This is signified by the "C" outside the Entela, ETL, MET, OMNI, QAI, TUV America, TUV Rheinland and UL marks. Exception to product approval can be found here.
- Recognized Certification Mark can be viewed here.
- As an alternative to equipment certification, electrical equipment is deemed to be approved if a field evaluation agency has examined the equipment and has found that it conforms to the applicable standards for the equipment and presents no undue hazard to persons or property.
- Find a list of recognized certification and field evaluation agency links here.
- The Regulation 438/07 can be viewed here.
Showtech Power & Lighting has a variety of lights to choose from if you choose to rent your lighting. Some of the options are clip-on types that attach to the wall of your booth while others are hung from the ceiling of the exhibit hall. To rent any of these options fill out and submit the Lighting Order Form below and submit to Showtech directly. If you have questions about the light fixture options please contact ShowTech at info@showtech.ca.
DEADLINE: Friday, March 6, 2020
CEILING MOUNTED LIGHTING RENTALS
This overhead ceiling lighting option covers approximately a 10'x15' area.
 |
|
WALL LIGHTING RENTALS
Wall lighting rentals clip easily onto hard walls. Note, these lights cannot be clamped onto the drapery cross-bars.
 24 Watt LED Black Arm Fixture |
 3' Track with three 24 Watt LED Fixtures |
PIPE + DRAPE
Your booth includes pipe and white drapes that act as a divider between you and your neighbour. The pipe and drape is 8 ft high. You may bring fabric to add to the drape (using Velcro, "s" hooks, or pins, or you may order extra pipe from Stronco) or you may install a hard wall system as a backdrop (click here to rent hard walls). We highly recommend you do NOT use the drape as your background.
NOTE: There is no pipe and drape in the Rising Stars, Marketplace or Québec créatif sections. Artists in these areas must bring or rent their own structures. Learn more about what is provided in these sections here.
If you need an extra cross-bar for your booth (for example, to run across the top of the front of your booth to clamp lights to) you can order it from Stronco Show Services. Please order through Stronco's online portal linked below.
NOTE: The use of grid systems for your booth structure is prohibited.
Show Code: 502854125
DEADLINE: Sunday, March 1, 2020
DIMENSIONS
Your display must fit within the confines of the booth for which you have been contracted (including tables, chairs, merchandise, signage, you and your staff). Due to the pipe and drape construction, internal dimensions are reduced slightly (the pipe diameter is approximately 1 ½"). Please keep in mind the actual dimensions--especially if you are bringing a hard-wall system or floor--and do not extend your display into your neighbor's space or into the aisles!
| ACTUAL BOOTH DIMENSIONS | |
| Contracted Size | Actual Size |
| 5 x 10 | 4'-8" deep x 9'-8" wide |
| 5 x 15 | 4'-8" deep x 14'-8" wide |
| 5 x 20 | 4'-8" deep x 19'-8" wide |
| 10 x 10 | 9'-8" deep x 9'-8" wide |
| 10 x 15 | 9'-8" deep x 14'-8" wide |
| 10 x 20 | 9'-8" deep x 19'-8" wide |
HEIGHT: Your booth display must also be no taller than the standard 8-foot height of the booth walls or pipe and drape--no exceptions!
If you exceed your booth size, you will be asked to adjust it to fit or you will be invoiced for the extra space. Our show floor manage will be out and about during move-in and throughout the show to monitor these regulatations, so avoid stress at the show by making sure you comply. See below for examples.
SIGNAGE
- A booth number sign will be installed during move-in so that customers can easily locate your booth. Please refrain from moving or altering the booth number sign to keep them all consistent. We will collect them at move-out to be reused at other shows, so treat them with care! Booth numbers will be posted on Friday, February 21.
- Please note that "Discount", "Sale", and "No HST" signs are strictly prohibited, as are handwritten signs. You will be asked to remove the sign from your display. Any sign that is part of your display must be within the confines of your contracted space and must not obstruct other booths or come out into the aisles. If this happens you will be asked to remove or reposition your signage.
- We've heard from some exhibitors that the rules of HST can be confusing to consumers who may not be familiar with the rules. Prepare yourself by having a booth sign or one-liner that shares why you do/don't charge HST.
If you require additional signage printed for your booth, Stronco Show Services provides sign printing services in a variety of sizes and materials. Please order through Stronco's online portal linked below.
Show Code: 502854125
DEADLINE: Sunday, March 1, 2020
Our show floor manager will be monitoring the show floor during move-in and throughout the show to enforce these regulations, so avoid stress at the show by ensuring you comply.