HEALTH + SAFETY AND FIRE REGULATIONS

CHILDREN DURING MOVE-IN AND MOVE-OUT
OCCUPATIONAL HEALTH AND SAFETY 
 FIRE PROOFING | USE OF OPEN FLAME | CEILING
HEALTH CANADA INSPECTION

 

CHILDREN DURING MOVE-IN/OUT 


During move-in and move-out the Show Floor can be a very dangerous area with vehicles, cherry pickers, and forklifts moving through the aisles, as well as nails and other debris left in the aisles. According to the Occupational Health and Safety Act and its applicable regulations, absolutely no children aged 15 or under are allowed onto the Show Floor during these times.

Complimentary child care will be provided in the Family Care Centre at the south end of row N between noon and 7:00pm on both Tuesday, November 19 and Wednesday, November 20. Child care will also be provided during move-out on Sunday, December 1 from 6:00pm – 9:00pm.  You are welcome to use this service.  Please complete and submit the childcare request form by Wednesday, November 6, 2019 to guarantee this service. Alternatively, exhibitors must arrange for their children to be cared for off-site during both move-in and move-out.

Outside of the listed complimentary daycare hours there will be an unsupervised room available during move-in and move-out where children may go but must be accompanied by an adult. This room is right next to the daycare centre (south of aisle N).
 

DEADLINE: WEDNESDAY, NOVEMBER 6, 2019

 

 

OCCUPATIONAL HEALTH & SAFETY


All participants at the One of a Kind Winter Show are reminded that workplace and worker safety is everyone's responsibility. All participants at the show must comply with the legislation contained in the Occupational Health and Safety Act (the green book) and its applicable regulations, which are governed by the Ontario Ministry of Labour, more information can be found here. All exhibitor personnel involved with the move-in and/or move-out process (ie. material handling, erecting/dismantling exhibits, etc.) MUST wear appropriate footwear at all times during move-in and move-out, regardless of their booth size or location on the show floor. Note, flip flops, open toed and high heel shoes are not allowed. Steel toed shoes must be worn where required. In order to ensure that everyone understands the importance of this policy, all exhibitors are required to fill out and submit the Workplace Safety Declaration Form posted below.




DEADLINE: THURSDAY, NOVEMBER 7, 2019

 

 

FIRE PROOFING 


All display materials such as fabric, carpeting, etc. must be fireproofed or made of a fire-retardant material. Styrofoam and foam core are absolutely forbidden.

In accordance with the Occupational Health & Safety Act and its applicable regulations, fireproofing cannot take place on the Show floor during Move-In. Please arrange to have any drapes, carpeting, etc. treated ahead of time. We recommend using either of the following two companies:

GreenDolphin                 
Contact: Amie Hingston
Tel. 905-673-0707                            
amieh@greendolphin.net           
www.greendolphin.net                

Enterprise JD                 
4555, Boulevard des Grandes-Prairies
Tel. bureau 65, Montréal, QC
1-800-567-8245
info@scapinstaging.com

Any exhibitors who use an open flame in their display (ie. candles, oil lamps, glassware, ceramics, etc.) must comply with Enercare Centre's safety regulations (PDF). 

 

 

USE OF OPEN FLAME


Enercare Centre fire regulations require all exhibitors who use an open flame in their display (i.e. candles, oil lamps, glassware, ceramics, etc.) to comply with their safety regulations listed below.

  • Flame(s) shall NOT be used solely to attract attention.
  • The display must be supervised by booth staff at all times otherwise the display is required to be extinguished.
  • The use of an open flame is limited to certain articles of merchandise where the operation of an approved appliance or device helps to promote the sale of such merchandise.
  • Where candles are offered for sale, not more than four candles may be lit at any one time (assessed on a case by case basis).
  • An approved fire extinguisher must be easily accessible and have a current inspections certificate.
  • Lit candles must have a solid non-combustible base and flames must be enclosed with a hurricane or chimney.
  • Candles must be placed on a table or stable surface with no combustible obstructions above.
  • All containers should be placed well away from table decorations, drapes or any other potentially combustible materials.
  • Candles shall be prohibited in areas where occupants stand or are near an aisle or exit.
  • Lit displays should not be concentrated in one location.
  • If at any time an Inspector deems a display to be dangerous to public safety, he/she will require the display to be extinguished.

 

CEILING


Exhibitors who wish to have a ceiling in their both must first obtain permission from show management. Once permission has been granted, exhibitors with ceilings must adhere to the following:

  • a covered roof/ceiling will require the material, whether fabric or a hard surface, be fire treated. (Green Dolphin provides a variety of fire treatment services)
  • the fire treatment must be done before exhibitor move-in
  • exhibitor must provide proof of fire treatment to show management before show opening
  • exhibitor must provide their own 5 lbs. ABC fire extinguisher that is visible and accessible always during the show. Their booth staff must be trained on its use (here is an online training course: canadasafetycouncil.org/product/fire-safety/)

 

HEALTH CANADA INSPECTION


Health Canada's Consumer Product Safety department will be conducting an inspection at One Of A Kind 2019 Winter. To best prepare for a potential inspection, please familiarize yourself with the Canada Consumer Product Safety Act (CCPSA), and the Food and Drugs Act (FDA)’s Cosmetic Regulations. If any of your products are found to be non-compliant, they may ask you to voluntarily remove prohibited or non-compliant products from sale as it is a violation of the CCPSA or the Food and Drugs Act to sell a prohibted or non-compliant ocnsumer product or cosmetic in Canada. 

Please refer to the Canada Consumer Product Safety Act Quick Reference Guide for further information on industry’s obligations under the Act.

 

 

SAFETY & SECURITY AT THE SHOW

 

Before we all come together onsite, please take a moment to review these best practices for Safety and Security at the show.
(Version Française)