MOVE-IN + MOVE-OUT

MOVE-IN/OUT  l  OFF-LOADING OPTIONS  l  PACKING
SHIPPING  l  CHILDCARE  l  CUSTOMS, DUTIES + TAXES

 

MOVE-IN


To accommodate for a show moving out just before us, and to help our move-in process run as smoothly as possible, all Spring Show exhibitors are assigned a move-in day and time. This is the date and time during which your vehicle should report to the Marshalling Yard (Lot 852 south of BMO Field, accessed from Ontario Drive). Note, we will NOT be using the marshalling yard at Fleet and Strachan Avenue due to another event that is moving out while we are moving in. Your move-in time refers to the offloading your vehicle only--you may continue to work on your booth for remaining move-in hours. Please do NOT come before your assigned time, as your booth space will not be ready for you.

To find your move-in schedule, by find your booth number and corresponding move-in zone on the below map.


 


 

MOVE-OUT


Move-out is on Sunday, March 29 from show closing at 6:00pm to 12 midnight. If you are packed and ready to go you will be permitted to dolly to your vehicle. Exhibitors wanting to bring their vehicles into the building and to their booth to load up must wait until AFTER the carpets and display materials in the aisles have been cleared. All exhibitors must check-in to the marshalling yard before 9:00pm to ensure that you have enough time to load all your items into your car and be ready to leave by 11:59pm.  Additional information about move-out will be distributed to all exhibitors on-site.

An area will be designated for empty boxes which will allow easy access to your packing materials for move out. You will be able to store your empty boxes beginning Saturday, March 28 at 9:00am. Please speak with the staff at the back loading dock to receive “Empty Crate” stickers and your assigned location.  All empty boxes, crates and/or containers must be clearly marked with the “Empty Crate” stickers and your name and booth number.

It is crucial that you make arrangements with your shipping company to pick up your merchandise and booth on Sunday, March 29, prior to 11:00pm. Any items left at the Enercare Centre after this time will be shipped back at the exhibitor’s expense.


 

MARSHALLING YARD


All exhibitors must first report to the Marshalling Yard located in Lot 852 south of BMO Field (entrance to Lot 852 is off of Ontario Drive). Note, we will NOT be using the marshalling yard at Fleet and Strachan Avenue due to another event that is moving out while we are moving in. From the marshalling yard, exhibitors will be sent over to the Enercare Centre as appropriate unloading spaces (depending on the exhibitors choice of move-in option) become available.

Click to download the move-in marshalling yard map PDF
Or view on Google Maps

Move-in marshalling yard map

 

OFFLOADING OPTIONS


Move-in will take place across two days--Monday, March 23 and Tuesday, March 24, 2020. Each exhibitor will receive a specific move-in date and time during which they can arrive onsite and begin to set up. You will receive information about your assigned move-in time in mid-February. To simplify the move-in procedure, we have put together a list of move-in options with four different ways that you can move into the exhibit hall. The fastest unloading option with minimal waiting time will be to dolly from/to your vehicle in the designated offloading area. We advise that you pack your vehicle accordingly. During move-in and set-up, all exhibitors must wear the move-in sticker badges that will be handed out onsite.

Exhibitors are NOT permitted to move-in through the front doors of the exhibit hall.

OPTION 1: Shipping Company Delivery   [ FASTEST OPTION ]

For exhibitors who have made arrangements to have items delivered to the Show. The quickest and easiest option.

  1. When packing your booth and materials to be delivered to the show, ensure your items are clearly labeled with your company name, address, booth number and your shipping company.
  2. You must make arrangements with your shipper to have your items delivered to your booth. If this will require a forklift, please make these arrangements ahead of time with Stronco (see order form). If you are not going to be on-site for the delivery, make arrangements for the shipper to leave your crates without a signature. The One Of A Kind Show staff cannot sign for any deliveries on your behalf.
     

OPTION 2: Valet Unloading Reloading Service

Save your time and your strength by taking advantage of Stronco's Valet Service. Have your vehicle unloaded and your booth and product materials delivered right to your booth for you. This special service is also available during move-out; when you have completed your packing Stronco personnel will move your packed merchandise from your booth and load it into your vehicle. Exhibitors who use the Valet Service are given priority at the loading docks during move-in and/or move-out and therefore avoid long wait times in the marshalling yard. 

Note: Valet Service is only available for privately owned vehicles such as cars, minivans, sport utility vehicles and pick-up trucks. Vehicles not qualified to use the valet service include step vans, box trucks, trailers, any commercial vehicles, or a vehicle that can fit a pallet. Exhibitors are advised to make arrangements ahead of time as the service is on a first-come, first-served basis. For more details please visit the Stronco Valet Service.

 


 

OPTION 3: Dolly to Your Booth

Park your car in the designated offloading area and dolly your items from your vehicle to your booth.

  1. Report to the Marshalling Yard and get a pass to drive to the Enercare Centre.

  2. From the Marshalling Yard you will be directed to the East Loading Docks, Door 20, where you will park.

  3. Unload your vehicle and dolly your product to your booth. Once your vehicle is empty, remove your vehicle immediately to allow fellow exhibitors to move in.

  4. Free parking is available in Lot 851 (south of the Enercare Centre) during move-in and move-out.

OPTION 4: Use a Loading Dock (East Loading Docks)

We have the use of the East Loading Docks at the Enercare Centre.

  1. Report to the Marshalling Yard and get a pass to drive to the Enercare Centre.
  2. You will be directed to park at a loading dock when one is free. Then, drive your vehicle to the assigned loading dock and unload your vehicle.
  3. When your vehicle is unloaded, remove it from the loading docks so your fellow exhibitors can make use of the docks.
  4. Free parking during move-in and move-out is available in Lot 851 (south of Enercare Centre).
     

OPTION 5: Drive to Booth   [ SLOWEST OPTION -- Minimum Two Hour Wait! ]

Choose this option ONLY if you cannot do option 1, 2, 3 or 4. 

NOTE: Only one vehicle is allowed on the Show Floor per aisle at any time.  The only exhibitor vehicles allowed to drive into the building are cars and regular size passenger or cargo vans.  No cube vans, vans with extended cabs or trailers are allowed inside.

  1. Report to the Marshalling Yard and get a pass to drive to your booth. When a spot in your aisle becomes available you will be sent to the East Gate and then to the show floor.  This only happens once there is a path to your booth. Vehicles are restricted to one per aisle and will have a maximum of 30 minutes to unload their vehicle.
  2. You will be met at roll-up door #20, asked to sign a waiver and then escorted to your booth. Unload your booth materials and stock in front of your booth.
  3. When you are ready to drive out of the building, ask for assistance in navigating. This can be arranged at the exhibitor entrance at door #20. Do not drive to or from your booth without assistance from the One Of A Kind Show staff.
     

Your van must not be longer than 18', wider than 7', or taller than 6'6" or it will not be allowed to drive onto the Show floor.

 

 

BOOTH PACKING TIPS


1. Label and number your booth pieces in the way they will be assembled or displayed. Combined with detailed instructions, this may result in shorter set up times. If you are transporting your items in your own vehicle pack them in the reverse order that they will be assembled/displayed.

2. Bring photos of your booth in various stages of assembly. When questions arise, this will be a great resource.

3. Make sure that all of your display items are packed securely in crates or boxes. Loose, pad-wrapped and non-palletized items are charged at higher rates. Be sure that your packing materials are adequate for both the means of transport and the sensitivity of your goods. If possible, ship all items in one crate to avoid individual shipping charges for each item.

4. Coordinate your return shipment while making your shipping plans to the show. Prepare labels for your return shipment prior to the show.

5. Pack a digital camera/smartphone so that you can photograph your fully assembled booth, damage, or important clients and contacts. Save the photos for future planning - a picture is worth a thousand words!

6. Review estimated outbound charges for freight before the close of the show. If you sell a lot of product your outbound weight will be lower and therefore cheaper.

7. Stock your supply box with the materials you'll need for set-up: tape for your pad and carpet, extra light bulbs, touch up paint or matching felt markers, extension cords, rubber bands, broom, tarp to cover the booth overnight. When packing office supplies (like scissors, stapler, paper, pens, business cards, etc.) to the show, organize them in divided containers so they're easier to locate and use. A big box full of stuff makes it hard to find what you need.

8.  Make your crates and cartons stand out on the show floor. All crates can be dull and similar on the show floor. Pick an outstanding colour or colour combination and paint the corners of your crates to identify amongst the sea of wood that this crate is yours. Any creative colouring ideas can be used, right down to painting the whole thing.

9.  Retire old crates and boxes. Packaging will only last so long. Boxes should only be realistically used for one round trip and a new carton used for your next event. Crates will last longer but need to be inspected and repaired before they are used again. Remember crates are designed to protect the contents. Dings and cracks and dents will happen as they do their job protecting what’s inside.

10. Remove old address and carrier labels. If you have multiple labels on your pieces, then any freight handler may not know which one is the current one to be using. Freight can be sent to the location that you just shipped back from if it’s not perfectly clear which label is providing the current address or shipping info.

11. Properly label and count your entire shipment. Put a label on each piece of freight.

12. Condense the size of your booth shipment. For example, you can save a lot of money by using interlocking carpet panels. You can avoid carpet pad or rental costs since you can reuse these panels over and over again and ship them in a 2x2 shipping case instead of a 10 foot long roll. It’s easier to ship and costs less.

13. Save shipping costs by weighing and measuring each piece in your shipment.  This detailed information is invaluable in providing an accurate description of individual pieces that you may be trying to locate for any reason. Have the dimensions and the weight permanently written on the outside of each box or carton. Freight Handlers will use your figures and record that to your shipment paperwork. Be accurate.

14.  Supply your shipping rep and anyone else who will be handling your freight, EMERGENCY CONTACT NUMBERS. This will help eliminate the possibility of your freight being forced at any show. It also allows your carrier to be able to contact you at any time in order to make any necessary changes or authorizations.

 15. Staple to the door or lid of each crate or packing box a photo of what the inside of the crate or box looks like when correctly packed. This will help make the teardown process smoother.


 

SHIPPING


To ship your product to the show, please do the following:

  • Determine which day you will move-in by reviewing the Exhibitor Move-in Schedule.
     
  • Label your crates/boxes in large, clear lettering with the following information:
    Your name and booth number
    c/o The One Of A Kind Show
    Enercare Centre, Exhibition Place
    Halls B & C North East Loading Dock
    Toronto, Ontario
    M6K 3C3
     
  • You must be present to sign for the delivery. One Of A Kind Show staff is not authorized to sign on your behalf. Alternatively, you can instruct your shipper to drop off your delivery at your booth without a signature.
  • Please make the necessary arrangements if you require a forklift.
  • If you are receiving a shipment during Show hours, all couriers and shippers must check in with the Back Door Staff on the loading dock. The Staff will allow them to enter the Show and visit your booth.
  • At the end of the show, please make arrangements with your shipping company to pick up your merchandise and booth on Sunday, March 29 before 11:00pm. Any items not picked up by this time, will be shipped back at the exhibitor's expense. NOTE: There are no pickups permitted on Monday, March 30.

 

SHIPPING COMPANIES

Stronco Logistics has been appointed the Official Transportation Provider and Customs Broker for the One Of A Kind Show. Exhibitors have the option, however, to ship their materials to the show via any carrier. Please order through Stronco's online portal linked below.

Stronco’s services include:

  • All modes of transportation including land, air, and sea
  • Local shipping
  • Real time freight tracking
  • Canada, U.S. and international customs clearances
  • Advance warehousing


Stronco Logistics
Tel. 1-800-665-2621
logistics@stronco.com
www.stronco.com
 


 

SHOW CODE: 502854125

DEADLINE: Sunday, March 1, 2020

 

YRC Reimer 
Tel. 905-795-4672
erika.yataco@yrcfreight.com
www.yrc.com/reimer
 

North American Logistics
Contact: Lynden Hennesy
Tel. 905-951-1612/1-888-595-5357
lhennesy@nalsi.com
www.nalsi.com


 

FORKLIFTING SERVICES 


If you require forklift service to move your pallets from the loading docks to your booth or from your booth to the loading docks, please order through Stronco's online portal linked below.

New this year! Trial Flat Rate for Material Handling

We worked with Stronco to come up with a trial flat rate material handling pricing model for 2020. Each pallet or crate will cost $121 + HST regardless of weight. This flat rate will help you with your pre-show planning as you will know in advance exactly what it will cost. The fee includes the following services:

  • Unloading of your pallets/crates from the truck and delivering to your booth
  • Pick up of empty pallets/crates and placement into the designated storage area 
  • Return of empty pallets/crates after show closing and aisle carpet removal
  • Loading of pallets/crates on your truck for return shipment

* Note, these services are offered as a package, whether fully or partially used.
 


 

SHOW CODE: 502854125

DEADLINE: Sunday, March 1, 2020


 

VALET LOADING/UNLOADING SERVICES


Save your time and strength by taking advantage of Stronco's Valet Service. Have your vehicle unloaded and all of your materials delivered right to your booth! This service is also available for move-out--have your packed materials delivered to your vehicle. Valet Service is given priority at the loading docks during move-in/out, so you'll avoid long wait times in the Marshalling Yard. Exhibitors are advised to make arrangements ahead of time as the service is on a first-come, first-served basis.

NOTE: Valet Service is only available for privately owned vehicles such as cars, minivans, sport utility vehicles and pick-up trucks. Vehicles not qualified to use the valet service include step vans, box trucks, trailers and any commercial vehicles.
 

SHOW CODE: 502854125

DEADLINE: Sunday, March 1, 2020


 

CHILDCARE DURING MOVE-IN/OUT


During move-in/out, the Show Floor can be a very dangerous area with vehicles, cherry pickers, and forklifts moving through the aisles, and nails and other debris left behind. According to the Occupational Health and Safety Act and its applicable regulations, absolutely no children aged 15 or under are allowed onto the Show Floor during these times.

Complimentary child care will be provided in the Family Care Centre at the south end of row M between 4:00pm - 9:00pm on Monday, March 23 and 12:00pm - 7:00pm on Tuesday, March 24. Child care will also be provided during move-out on Sunday, March 29, from 6:00pm – 9:00pm.  You are welcome to use this service.

Please complete the childcare request form if you need this service, and submit it by the deadline, otherwise, the service cannot be guaranteed. Alternatively, exhibitors must make arrangements for their children cared for off-site during both move-in and move-out.

Outside of the listed complimentary daycare hours there will be an unsupervised room available during move-in and move-out where children may go but must be accompanied by an adult. This room is right next to the daycare centre (south of aisle N).
 


DEADLINE: Friday, March 6, 2020


 

CUSTOMS LETTER OF RECOGNITION


To simplify the import process and ensure a smooth entry process, international exhibitors should follow the requirements outlined in the Customs Letter of Recognition and distribute the letter as follows:

  • Present the customs letter of recognition to a CBSA officer when they arrive at the Canadian border
  • A copy of the letter should accompany any shipment of commercial goods to the event; and
  • A copy should be forwarded to the designated representative or customs broker, as applicable

Please contact Liza Wallman at liza.wallman@informa.com should you need a copy of the Customs Letter of Recognition. 


Border Crossing

Exhibitors who plan on crossing the border should consider the following points:

  • A list of the Point of Entries into Canada can be found here. Check wait-times and plan accordingly.
  • US citizens require a valid passport for travel to Canada and upon re-entry to the US.
  • Exhibitors should be prepared to answer questions from CBSA officers about why they are travelling to Canada.

For more information about travelling from the United States into Canada as a temporary business traveller, please visit The U.S. Embassy in Canada website.

Informa Canada Inc. accepts no responsibility for any delays or seizures at the border, including exhibitors being turned away due to paperwork, criminal record or other reasons. Exhibitors wishing to contact the Canada Border Services Agency may call 1-800-461-9999 within Canada or 1-204-983-3500 or 506-636-5064 from outside of Canada. Alternatively, exhibitors may visit their website for more information: www.cbsa.gc.ca.


 

DUTIES + TAXES


Equipment and exhibits for this show which will leave the country after the show may be brought in free of duties and taxes but are subject to a deposit equal to the duties and taxes normally levied on them. (No duties apply, just 13% HST, for products made in the U.S.A.). The Official Customs Broker has made arrangements with Canada Customs for a bond to cover all imports to this show. Exhibitors using the services of the Official Customs Broker will therefore not be required to issue a separate power of attorney.

Note: For printed materials, advertising material and give-away articles, Canada Customs requires the payment of full duties and taxes on these materials. (No duties apply, just 13% HST, for products made in the U.S.A.). For more details, contact the Official Customs Broker directly.

Informa Canada Inc. accepts no responsibility for any delays or seizures at the border, including exhibitors being turned away due to paperwork, criminal record or other reasons. Exhibitors wishing to contact the Canada Border Services Agency may call 1-800-461-9999 within Canada or 1-204-983-3500 or 506-636-5064 from outside of Canada. Alternatively, exhibitors may visit their website for more information: www.cbsa.gc.ca.