MOVE-IN + MOVE-OUT
MOVE-IN l MOVE-OUT l MARSHALLING YARD
OFF-LOADING OPTIONS l PACKING TIPS l SHIPPING l FORKLIFTING
VALET SERVICES l CHILDCARE l CUSTOMS | DUTIES + TAXES
MOVE-IN
During move-in and set-up, all exhibitors and helpers must wear a move-in sticker badge, which will be available at all entrances to the Show. Once on the show floor, you can pick up your permanent exhibitor badges.
TUESDAY, NOVEMBER 19
8:00am 11-Day and 5-Day exhibitors move in (excluding Rising Stars)
2:00pm No additional vehicles allowed into the building for the day
8:00pm Move-in ends for the day, exhibitors must exit the hall – no exceptions
WEDNESDAY, NOVEMBER 20
8:00am 11-Day and 5-Day exhibitors continue moving in (including Rising Stars)
2:00pm No additional vehicles allowed into the building for the day
6:00pm Light check on show floor so that exhibitors may check their display lighting
8:00pm Move-in ends for the day, exhibitors must exit the hall – no exceptions
THURSDAY, NOVEMBER 21
7:00am Exhibitors may enter the hall to make final touch-ups to their booths before Show opening
All dollies must be removed from the Show floor by 10:00am
9:00am Press Preview on Show floor
10:00am Show opens!
MONDAY, NOVEMBER 25 (5-DAY EXHIBITORS)
9:00pm 5-day exhibitors begin move-out and must be out of the hall by 12am.
TUESDAY, NOVEMBER 26 (6-DAY EXHIBITORS)
4:00am 6-Day Exhibitors move-in through the north east loading docks and roll-up door. Staff will be on hand
to direct. No vehicles of any type will be allowed into the building – exhibitors must dolly or carry their
product to their booths.
10:00am Show opens!
MOVE-OUT
You will move-out on Sunday, December 1, 2019 from Show closing, 6:00pm to 12 midnight. If you are packed and ready to go you will be permitted to dolly to your vehicle. Exhibitors wanting to bring their vehicles into the building and to their booth to load up must wait until AFTER the carpets and display materials in the aisles have been cleared. Also, as per safety regulations, only one vehicle per aisle will be allowed to drive onto the Show floor at any one time. Do not plan to drive into the building for move-out. Additional information about move-out will be distributed to all exhibitors on-site.
An area will be designated for empty boxes which will allow easy access to your packing materials for move out. You will be able to store your empty boxes beginning Saturday, November 30, 2019 at 9:00am. Please speak with the staff at the back loading dock to receive “Empty Crate” stickers and your assigned location. All empty boxes, crates and/or containers must be clearly marked with the “Empty Crate” stickers and your name and booth number.
Detailed instructions regarding move-out precedures will be delivered to your booth at the Show.
For those exhibitors using carriers that do not pick up on Sundays, you may leave your booth and materials for pick up on Monday, December 2, between 8:00am and 12 noon. Everything must be packed up and labelled Sunday night and left in your booth for pick up on Monday by 12 noon. Any items not picked up by Monday, December 2, by 12 noon will be shipped back at the exhibitor’s expense. More information about move-out will be available on-site.
5-DAY EXHIBITORS
You will move-out on Monday, November 25, 2019 from Show closing, 9:00pm to 12 midnight. Please note that you will not be able to drive your vehicles into the building for move-out. You will have the use of a dolly or you may carry your booth out that evening. We ask that you have all materials out of the 5/6-Day area and building by 12 midnight so that our Show contractor may begin reconfiguring the area for the 6-Day exhibitors. Additional information about move-out will be distributed to 5-day exhibitors on-site.
MARSHALLING YARD MAP
All 11-Day and 5-Day exhibitors must first report to the Marshalling Yard at the corner of Fleet Street and Strachan Avenue. From the Marshalling Yard, exhibitors will be sent over to the East Loading Dock area as appropriate unloading spaces become available (dependant on the exhibitor's choice of move-in offloading option).
OFFLOADING OPTIONS FOR 11-DAY AND 5-DAY EXHIBITORS
NOTE: Exhibitors are NOT permitted to move-in through the front doors of the exhibit hall.
OPTION 1: Shipping Company Delivery [ FASTEST OPTION ]
When packing your booth and materials to be delivered to the show, ensure your items are clearly labeled with your company name, address, booth number and your shipping company. For exhibitors who have made arrangements to have items delivered to the Show. The quickest and easiest option.
- You must make arrangements with your shipper to have your items delivered to your booth. If this will require a forklift, please make these arrangements ahead of time with Stronco (see order form). If you are not going to be on-site for the delivery, make arrangements for the shipper to leave your crates without a signature. The One of a Kind Show staff cannot sign for any deliveries on your behalf.
OPTION 2: Valet Unloading Service
Save your time and your strength by taking advantage of Stronco's "Valet Service". Have your vehicle unloaded and your booth and product materials delivered right to your booth for you. This special service is also available during move-out; when you have completed your packing Stronco personnel will move your packed merchandise from your booth and load it into your vehicle. Exhibitors who use the Valet Service are given priority at the loading docks during move-in and/or move-out and therefore avoid long wait times in the marshalling yard. Note: Valet Service is only available for privately owned vehicles such as cars, minivans, sport utility vehicles and pick-up trucks. Vehicles not qualified to use the valet service include step vans, box trucks, trailers and any commercial vehicles. Exhibitors are advised to make arrangements ahead of time as the service is on a first-come, first-served basis. For more details please visit the Stronco Valet Service.
OPTION 3: Dolly to Your Booth
Park your car in the designated offloading area and dolly your items from your vehicle to your booth.
- Report to the Marshalling Yard and get a pass to drive to the Enercare Centre.
- From the Marshalling Yard you will be directed to the East Loading Docks, Door 20 where you will park.
- Unload your vehicle and dolly your product to your booth. Once your vehicle is empty, remove your vehicle immediately to allow fellow exhibitors to move in.
- Free parking during move-in and move-out is available in Lot 852 (south of the Enercare Centre).
OPTION 4: Use a Loading Dock (East Loading Docks)
We have the use of the East Loading Docks at the Enercare Centre.
-
Report to the Marshalling Yard and get a pass to drive to the Enercare Centre. You will be directed to park at a loading dock, when one is free. Then, drive your vehicle to the assigned loading dock and unload your vehicle.
- When your vehicle is unloaded, remove it from the loading docks. Other exhibitors also need to use the docks.
- Free parking during move-in and move-out is available in Lot 852 (south of Enercare Centre).
BOOTH PACKING TIPS
1. Label and number your booth pieces in the way they will be assembled or displayed. Combined with detailed instructions, this may result in shorter set up times. If you are transporting your items in your own vehicle, pack them in the reverse order that they will be assembled/displayed.
2. Bring pictures of your booth in various stages of assembly. When questions arise, this will be a great resource.
3. Make sure that all of your display items are packed securely in crates or boxes. Loose, pad-wrapped and non-palletized items are charged at higher rates. Be sure that your packing materials are adequate for both the means of transport and the sensitivity of your goods. If possible, ship all items in one crate to avoid individual shipping charges for each item.
4. Coordinate your return shipment while making your shipping plans to the Show. Prepare labels for your return shipment prior to the Show.
5. Bring a camera/cellphone so that you can photograph your fully assembled booth, damage, or important clients and contacts. Save the photos for future planning - a picture is worth a thousand words!
6. Review estimated outbound charges for freight before the close of the Show. If you sell a lot of product, your outbound weight will be lower and therefore cheaper.
7. Stock your supply box with the materials you'll need for set-up: Tape for your pad and carpet, extra light bulbs, touch up paint or matching felt markers, extension cords, rubber bands, broom, tarp to cover the booth overnight. When packing office supplies (like scissors, stapler, paper, pens, business cards, etc.) for the Show, organize them in divided containers so they're easier to locate and use. A big box full of stuff makes it hard to find what you need.
8. Make your crates and cartons stand out on the Show floor. All crates can be dull and similar on the Show floor. Pick an outstanding colour or colour combination and paint the corners of your crates to identify amongst the sea of wood that this crate is yours. Any creative colouring ideas can be used, right down to painting the whole thing.
9. Retire old crates and boxes. Packaging will only last so long. Boxes should only be realistically used for one round trip and a new carton used for your next event. Crates will last longer but need to be inspected and repaired before they are used again. Remember crates are designed to protect the contents. Dings and cracks and dents will happen as they do their job protecting what’s inside.
10. Remove old address and carrier labels. If you have multiple labels on your pieces, then any freight handler may not know which one is the current one to be using. Freight can be sent to the location that you just shipped back from if it’s not perfectly clear which label is providing the current address or shipping info.
11. Properly label and count your entire shipment. Put a label on each piece of freight.
12. Condense the size of your booth shipment. For example, you can save a lot of money by using interlocking carpet panels. You can avoid carpet pad or rental costs since you can reuse these panels over and over again, and ship them in a 2x2 shipping case instead of a 10 foot long roll. It’s easier to ship and costs less.
13. Save shipping costs by weighing and measuring each piece in your shipment. This detailed information is invaluable in providing an accurate description of individual pieces that you may be trying to locate for any reason. Have the dimensions and the weight permanently written on the outside of each box or carton. Freight Handlers will use your figures and record that to your shipment paperwork. Be accurate.
14. Supply your shipping rep and anyone else who will be handling your freight, EMERGENCY CONTACT NUMBERS. This will help eliminate the possibility of your freight being forced at any Show. It also allows your carrier to be able to contact you at any time in order to make any necessary changes or authorizations.
15. Staple to the door or lid of each crate or packing box a photo of what the inside of the crate or box looks like when correctly packed. This will help make the teardown process smoother.
SHIPPING
Your name and booth number
c/o The One of a Kind Show
Enercare Centre, Exhibition Place
Halls B, C & D North East Loading Dock
Toronto, Ontario
M6K 3C3
To ship your product to the show, please do the following:
- Determine which day you will move-in by reviewing the Exhibitor Move-in Schedule.
- Label your crates/boxes in large, clear lettering with the above address.
- You must be present to sign for the delivery. One of a Kind Show staff is not authorized to sign on your behalf. Alternatively, you can instruct your shipper to drop off your delivery at your booth without a signature.
- Please make the necessary arrangements if you require a forklift.
- If you are receiving a shipment during Show hours, all couriers and shippers must check in with the Back Door Staff on the loading dock. The Staff will allow them to enter the Show and visit your booth.
- At the end of the show, please make arrangements with your shipping company to pick up your merchandise and booth by Monday, December 2 before 12:00pm. Any items not picked up by Monday, December 2, by 12noon will be shipped back at the exhibitor's expense.
SHIPPING COMPANIES
Stronco Logistics
Tel. 1-800-665-2621
logistics@stronco.com
www.stronco.com
Stronco Logistics has been appointed the Official Transportation Provider and Customs Broker for the One of a Kind Show. Exhibitors have the option, however, to ship their materials to the show via any carrier. To make arrangements with Stronco download the order form below.
Stronco’s services include:
- All modes of transportation including land, air, and sea
- Local shipping
- Real-time freight tracking
- Canada, U.S. and international customs clearances
- Advance warehousing
Show Code: 477182807
DEADLINE: MONDAY, OCTOBER 28, 2019
OTHER SHIPPERS
YRC Reimer
Tel. 905-795-4672
erika.yataco@yrcfreight.com
www.yrc.com/reimer
North American Logistics
Contact: Lynden Hennesy
Tel. 905-951-1612/1-888-595-5357
lhennesy@nalsi.com
www.nalsi.com
FORKLIFTING SERVICES
If you require forklifting service to move your pallets from the loading docks to your booth or from your booth to the loading docks, please use Stronco's online portal.
Show Code: 477182807
DEADLINE: MONDAY, OCTOBER 28, 2019
VALET LOADING/UNLOADING SERVICES
Save your time and strength by taking advantage of Stronco's Valet Service. Have your vehicle unloaded and all of your materials delivered right to your booth! This service is also available for move-out--have your packed materials delivered to your vehicle. Valet Service is given priority at the loading docks during move-in/out, so you'll avoid long wait times in the Marshalling Yard. Exhibitors are advised to make arrangements ahead of time as the service is on a first-come, first-served basis.
NOTE: Valet Service is only available for privately owned vehicles such as cars, minivans, sport utility vehicles and pick-up trucks. Vehicles not qualified to use the valet service include step vans, box trucks, trailers and any commercial vehicles.
Show Code: 477182807
DEADLINE: MONDAY, OCTOBER 28, 2019
CHILDCARE DURING MOVE-IN/OUT
During move-in and move-out the Show Floor can be a very dangerous area with vehicles, cherry pickers, and forklifts moving through the aisles, as well as nails and other debris left in the aisles. According to the Occupational Health and Safety Act and its applicable regulations, absolutely no children aged 15 or under are allowed onto the Show Floor during these times.
Complimentary childcare will be provided in the Family Care Centre at the south end of row N between noon and 7:00pm on both Tuesday, November 19 and Wednesday, November 20. Childcare will also be provided during move-out on Sunday, December 1 from 6:00pm – 9:00pm. You are welcome to use this service.
Please complete and submit the childcare request form by Wednesday, November 6, 2019 to guarantee this service. Alternatively, exhibitors must arrange for their children to be cared for off-site during both move-in and move-out.
Outside of the listed complimentary daycare hours there will be an unsupervised room available during move-in and move-out where children may go but must be accompanied by an adult. This room is right next to the daycare centre (south of aisle N).
DEADLINE: WEDNESDAY, NOVEMBER 6, 2019
CUSTOMS LETTER OF RECOGNITION
To simplify the import process and ensure a smooth entry process, international exhibitors should follow the requirements outlined in the Customs Letter of Recognition and distribute the letter as follows:
- Present the customs letter of recognition to a CBSA officer when they arrive at the Canadian border
- A copy of the letter should accompany any shipment of commercial goods to the event; and
- A copy should be forwarded to the designated representative or customs broker, as applicable
Should you need a Customs Letter of Recognition, please email Liza Wallman, Operations Coordaintor, at liza.wallman@informa.com
Border Crossing
Exhibitors who plan on crossing the border should consider the following points:
- A list of the Point of Entries into Canada can be found here. Check wait-times and plan accordingly.
- US citizens require a valid passport for travel to Canada and upon re-entry to the US.
- Exhibitors should be prepared to answer questions from CBSA officers about why they are travelling to Canada.
For more information about travelling from the United States into Canada as a temporary business traveller, please visit The U.S. Embassy in Canada website.
Informa Canada Inc. accepts no responsibility for any delays or seizures at the border, including exhibitors being turned away due to paperwork, criminal record or other reasons. Exhibitors wishing to contact the Canada Border Services Agency may call 1-800-461-9999 within Canada or 1-204-983-3500 or 506-636-5064 from outside of Canada. Alternatively, exhibitors may visit their website for more information: www.cbsa.gc.ca.
DUTIES + TAXES
Equipment and exhibits for this show, which will leave the country after the show, may be brought in free of duties and taxes but are subject to a deposit equal to the duties and taxes normally levied on them. (No duties apply, just 13% HST, for products made in the U.S.A.). The Official Customs Broker has made arrangements with Canada Customs for a bond to cover all imports to this show. Exhibitors using the services of the Official Customs Broker will therefore not be required to issue a separate power of attorney.
Note: For printed materials, advertising material and give-away articles, Canada Customs requires the payment of full duties and taxes on these materials. (No duties apply, just 13% HST, for products made in the U.S.A.). For more details, contact the Official Customs Broker directly.
Informa Canada Inc. accepts no responsibility for any delays or seizures at the border, including exhibitors being turned away due to paperwork, criminal record or other reasons. Exhibitors wishing to contact the Canada Border Services Agency may call 1-800-461-9999 within Canada or 1-204-983-3500 or 506-636-5064 from outside of Canada. Alternatively, exhibitors may visit their website for more information: www.cbsa.gc.ca.
